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U.S. Army Human Resources Command (HRC)
Army Soldier Records Branch (ASRB)

2016/11/14

SUMMARY OF CHANGES
New, changed or removed documents are shown in the tables below. Remarks or special filing instructions for “removed
documents” are shown in the adjacent column
REMOVED DOCUMENTS
DOCUMENT
DA 87
MOS RECL

FILING INSTRUCTIONS

File as “CRS CMPL 40” or “CRS
CMPL LESS 40 HRS”
File as “RECL ACTION”

REL SVC

File as “RECL ACTION”
File as “RECL ACTION”
No longer filed

STMT PREG

File as “PREGNANCY DOC”

MOS RET DA
RECL CAUSE

Page | 1

REMOVED DOCUMENTS
DOCUMENT

FILING INSTRUCTIONS

U.S. Army Human Resources Command (HRC)
Army Soldier Records Branch (ASRB)

NEW DOCUMENTS
GENDER CHANGE
ETP
GENDER MARKER
CHG
USAREC 601-37-27
LEGAL HOLD

SPECIAL FILING INSTRUCTIONS

2016/11/14

CHANGED
DOCUMENTS

SPECIAL FILING
INSTRUCTIONS

Follow DA Directive for filing

UNIFORM/GROOMING Title changed to include religious
accommodations
ETP

Must include birth certificate passport
or court order with approval memo

ART-15 E4 BELOW

Replaces the USAREC 1129

ARTICLE 15
COURT MART
CM CONV SRO
DA 2627

Added requirement to redact
victims’ names and third party
SSNs from all documents. To
include supporting
documentation.

DA 2627-2
DA 2627 SRO
LTR RPR
DA 5016
PREGCHLIST
REFRAD INV

Required to be filed upon a
change to qualifying retirement
points
Change to “PREGNANCY
DOC”
Changed to “REFRAD”

NOTE: (#1) Documents listed in any category above are in bold red letters
within the document matrix.
NOTE (#2) Documents are broken into two listings. The first section contains
documents used by all components. The second section relates to Army
National Guard specific documents. Used only by the Army National Guard.
NOTE (#3) Documents may reside in different locations (folders) of the
AMHRR. Based upon actions, decisions or outcomes. These documents do not
have a primary folder because of certain factors.

Page | 2

U.S. Army Human Resources Command (HRC)
Army Soldier Records Branch (ASRB)
DOCUMENT NAME

2016/11/14

DOCUMENT TITLE

PRIMARY
FOLDER

ABCMR

ARMY BOARD FOR CORRECTION OF
MILITARY RECORDS DECISION AND
RECORD OF PROCEEDINGS

Restricted
unless
otherwise
directed by the
ABCMR.

File the ABCMR decision
memorandum/letter, record of
proceedings, and application
(with continuation pages when
provided).

ABCP PACKET

ARMY BODY COMPISITION
PROGRAM PACKET

Temp Admin

1. Only file the four documents
listed below from AR 600-9
upon release from ABCP (Do
not upload until Soldier is
released from ABCP).
a. Fig 3-1: Soldier
Notification Counseling
b. Fig 3-3: Soldier
Acknowledgement
c. Fig 3-4: Soldier Action
Plan
d. Fig 3-8: Release from
ABCP
2. No other documents from
the ABCP will be filed.
3. All four documents must
come together or none will be
filed.
4. Packet will remain in record
for three years from the date
Soldier is released from
ABCP.

ADHOC BD

SECRETARY OF THE ARMY ADHOC
REVIEW BOARD CASE DECISION

Service,
Restricted

1. File the decision
memorandum signed “For the
Secretary of the Army” in the
Service folder.
2. The remaining board
proceedings and enclosures are
filed in the restricted folder.

ADMIN OTHER

ADMINISTRATIVE DOCUMENTS –
OTHER SERVICES (AF, MC, USN, CG)

Service

ADRB

ARMY REVIEW BOARD CASE
DECISION

Restricted
( unless
otherwise
directed by the
Discharge
Review Board)

ADRRB

ARMY DISABILITY RATING REVIEW
BOARD (ADRRB) DECISION

Service

Page | 3

ADDITIONAL FILING
INSTRUCTIONS

File only with Discharge Review
Board decision
memorandum/letter, record of
proceedings, and application
(with continuation pages when
provided).

U.S. Army Human Resources Command (HRC)
Army Soldier Records Branch (ASRB)

2016/11/14

DOCUMENT NAME

DOCUMENT TITLE

PRIMARY
FOLDER

ADDITIONAL FILING
INSTRUCTIONS

AER-R

ACADEMIC EVALUATION
REPORT (R)

Performance

1. Do not web upload DA 1059s
in batches to iPERMS. DA
FORM 1059s are distributed
electronically to HQDA/HRC
using ATRRS.
2. Hard copies will be mailed to:
CDR, USA HRC, ATTN: AHRCPDV-ER, 1600 Spearhead
Division Ave, Dept.# 470, Ft
Knox, KY 40122.
3. For ARNG: This document
will be processed at the State
G1/S1.

AFCT RETEST RESULTS

ARMED FORCES CLASSIFICATION
RETEST RESULTS (AFCT)

Service
Personnel Rev

Must be produced by the test center
and signed by the test center
officer.

AGDRB

ARMY GRADE DETERMINATION
REVIEW BOARD CASE DECISION

Service

AHRC 3924

INDIVIDUAL ACTIVE DUTY
CERIFICATE OF PERFORMANCE

Finance,
Personnel Rev
Finance Rev

AMEDD-ASP

ARMY MEDICAL ADDITIONAL
SPECIAL PAY(AMEDD-ASP)

Service,
Personnel Rev,
Finance Rev

AMEDD-BCP

ARMY MEDICAL BOARD
CERTIFICATION PAY (AMEDD-BCP)

Service,
Personnel Rev,
Finance Rev

AMEDD COMM

STATEMENT FOR COMMISSIONING
AMEDD OFFICER

AMEDD-ISP

ARMY MEDICAL INCENTIVE
SPECIAL PAY (AMEDD-ISP)

Service,
Personnel Rev,
Finance Rev
Service,
Personnel Rev,
Finance Rev

AMEDD-MSP

MEDICAL CORPS
COMBINED/MULTIPLE YEAR
SPECIAL PAY (AMEDD-MSP)

Service,
Personnel Rev,
Finance Rev

AOC-SI

AREA OF CONCENTRATION-SKILL
IDENTIFIER (AOC-SI)
CLASSIFICATION AWARD LETTER

Service
Personnel Rev

Page | 4

Used for officers only, not to be
used for enlisted skill identifiers

U.S. Army Human Resources Command (HRC)
Army Soldier Records Branch (ASRB)

2016/11/14

DOCUMENT NAME

DOCUMENT TITLE

PRIMARY
FOLDER

APDRB

ARMY PHYSICAL DISABILITY
REVIEW BOARD (APDRB) DECISION
(TITLE 38, US CODE, CHAP 59)

Service
Personnel Rev

APL DNY-P

DOC DENY /PART DENY APPEAL
REMOV UNFAV INFO

APP ST AG

GENERAL AGREEMENT-ROTC

APP LTRS

APPROVED REQUESTS, LETTERS,
APPLCATIONS FOR
RESIGNATION/RELIEF FROM ACTIVE
DUTY
CASE FILES FOR APPROVED
SEPARATIONS

APPR SEPS

Service,
Personnel Rev,
Finance Rev
Service,
Personnel Rev

Service,
Finance Rev

APPT LTR

DEPARTMENT OF THE ARMY
APPOINTMENT LETTER

Service,
Personnel Rev,
Finance Rev

APPT ORDER

APPOINTMENT ORDERS

Service,
Personnel Rev,
Finance Rev

APT ORD AMD

AMENDED APPOINTMENT ORDERS

Service,
Personnel Rev,
Finance Rev

ART 15 E-4 BELOW

ARTICLE 15 FOR E-4 AND BELOW

Finance
Restricted

Page | 5

ADDITIONAL FILING
INSTRUCTIONS

Approved separations must
include the documents listed in
AR 635-8, Para 7-3 and any
additional documents that support
the separation action (adverse
action, medical, administrative,
etc.)

1. File only if it affects Rank or
Pay.
2. Only file the Article 15 itself;
no allied or supporting
documents. Captured for the sole
purpose of audit readiness.
3. Access to this document is
limited to System Administrators
only.
4. Victims’ names and third
party SSNs will be redacted
(removed) prior to uploading, to
include supporting
documentation

U.S. Army Human Resources Command (HRC)
Army Soldier Records Branch (ASRB)

2016/11/14

DOCUMENT NAME

DOCUMENT TITLE

PRIMARY
FOLDER

ADDITIONAL FILING
INSTRUCTIONS

ARTICLE 15

ARTICLE 15 ALLIED DOCUMENT

Restricted

1. Victims’ names and third
party SSNs will be redacted
(removed) prior to uploading, to
include supporting
documentation

ASSN INCENT PAY

ASSIGNMENT INCENTIVE PAY
MEMORANDUM

Service,
Personnel Rev,
Finance Rev

AVN SVC

ORDERS RELATING TO AVIATION
SERVICE OF AVIATORS AND FLIGHT
SURGEONS

Service, Flight,
Personnel Rev,
Finance Rev

AVN SVC AMD

AMENDMENT OF ORDERS RELATING
TO AVIATION SERVICE OF
AVIATORS AND FLIGHT SURGEONS

Service, Flight,
Personnel Rev,
Finance Rev

(Continued on next page)

Page | 6

U.S. Army Human Resources Command (HRC)
Army Soldier Records Branch (ASRB)

DOCUMENT NAME

DOCUMENT TITLE

2016/11/14

PRIMARY
FOLDER

ADDITIONAL FILING
INSTRUCTIONS

AWD DOC

DOCUMENTS THAT AWARD
BADGES, AWARDS, SERVICE
MEDALS, TABS OR NON-ARMY
AWARDS NO ORDERS PUBLISHED

Performance,
Personnel Rev

1. Only Unit awards for
permanent wear are authorized
for filing.
2. On orders listing more than
one award, it must identify
which award/unit is applicable.
Per AR 600-8-22
3. Foreign Awards submitted to
iPERMS for inclusion in a
Soldier's OMPF, must be
accompanied by a Memorandum
or DA 4187 signed by their 'BG
0/7 or higher. Colonel level
commanders who exercise general
court-martial authority or from
HRC Awards Branch, approving
the acceptance and wear of the
award. Any foreign awards
submitted to iPERMS without the
Memorandum or DA 4187 and
orders/certificate will not be
added to a Soldier's OMPF.
4. If a foreign award is
authorized for acceptance only
and not for wear, it is not
authorized for filing. If orders
are with the certificate, they will
be filed together with certificate
first and orders following (the
DA 638 will not be linked).
5. For ARNG: DA 4187 not
required.
6. The certificate for the
MOVSM is not authorized to be
filed in iPERMS. The
recommendation for MOVSM is
the only authorized document
and will be filed as a DA
638/AWD REC.
7. Awards given for civilian
service will not be filed.
8. Physical Fitness Badges are
not filed in the AMHRR

AWD OR AMND

AMEND ORDERS ANNOUNCING THE
AWARD OF BADGES, BARS, TABS,
ETCETERA

Performance,
Personnel Rev

Revoked and amended award
orders will be filed under this
document name

AWD ORDER

ORDERS ANNOUNCING THE AWARD
OF BADGES, BARS, TABS, ETCETERA

Performance,
Personnel Rev

Page | 7

U.S. Army Human Resources Command (HRC)
Army Soldier Records Branch (ASRB)
DOCUMENT NAME

DOCUMENT TITLE

2016/11/14

PRIMARY
FOLDER

ADDITIONAL FILING
INSTRUCTIONS

AWD/MOS-ASI

AWARD/MILITARY OCCUPATIONAL
SPECIALTY-ADDITIONAL SKILL
IDENTIFIER ORDER

Performance,
Service ,
Personnel Rev

Order announcing the award of a
badge and MOS or ASI. For
enlisted see ORD MOS/ASI if no
badge is awarded

BIO SKETCH

BIOGRAPHICAL SKETCH

Service

Will be filed for General
Officers only.

BONUS AGREEMENT

APPROVAL OR DISAPPROVAL
WRITTEN BONUS AGREEMENT

Service
Personnel Rev
Finance Rev

BRANCH TRF

BRANCH TRANSFER, DETAIL, OR
RELIEF FROM DETAIL

Service,
Personnel Rev

CC 202R/203R/204R

GUARANTEED RESERVE FORCES
DUTY CONTRACT ENDORSEMENT

CC 597-5

LEADERS TRAINING COURSE ADDENDUM TO ARMY ROTC
CONTRACT
STUDENT LOAN REPAYMENT
PROGRAM - ADDENDUM TO ARMY
ROTC CADET CONTRACT

Service,
Personnel Rev,
Finance Rev
Service,
Personnel Rev,
Finance Rev
Service,
Personnel Rev,
Finance Rev

CC 597-6

CC 597-7

CRITICAL LANGUAGE INCENTIVE
PAY - ADDENDUM TO ARMY ROTC
CADET CONTRACT
DOCUMENTS FROM COURT
AGENCIES CONCERNING
WAIVERABLE OFFENSES

Service,
Personnel Rev,
Finance Rev
Service

CERT ACHV

CERTIFICATE OF
ACHIEVEMENT/APPRECIATION/COM
MENDATION

Performance,

1. Only used for military
achievements.
2. Do not file when for civilian
achievement, appreciation or
commendation.
3. File only for awards earned for
military ACH/APPR/ACCOM.

CERT BIRTH DEPN

BIRTH CERTIFICATE / ADOPTION
RECORD/ PROOF OF BIRTH
(DEPENDENT)

Finance,
Personnel Rev,
Finance Rev

Spouses birth certificates will not
be filed

CERT BIRTH SOLDIER

BIRTH CERTIFCATE / ADOPTION
RECORD/ PROOF OF BIRTH
(SOLDIER)

Service,
Personnel Rev,
Finance Rev

CERT RESID

CERTIFICATE RESIDENCY MEDICAL
DEPARTMENT OFFICER

Performance,
Personnel Rev,
Finance Rev

CDCC

Page | 8

File only with accessions
contract.

U.S. Army Human Resources Command (HRC)
Army Soldier Records Branch (ASRB)
DOCUMENT NAME

2016/11/14

DOCUMENT TITLE

PRIMARY
FOLDER

CHANGE REQ

DOCUMENT GRANTING AUTHORITY
TO CHANGE PERSONAL DATA

Personnel Rev
Finance Rev

CHILD SPT DOC

CHILD SUPPORT DOCUMENT

Deployment/
Mob,
Finance Rev

CITZ STMT

STATEMENT OF CITIZENSHIP

Service,
Personnel Rev

Passports will be filed as this
document type

CIVIL CONV

RECORDS OF CIVIL CONVICTION

Performance,

Must meet the criteria of AR 60037 and Army Directive 2011-17,
"Self-Reporting by Officers and
Senior Enlisted Members of
Criminal Convictions," or be a
source document to an action that
may impact the career of the
service member.

CLEP/DANTES

CLEP & DANTES COMPLETION
CERTIFICATES

Temp Admin,
Personnel Rev

CLOTHING MEMO

CLOTHING ALLOWANCE
AUTHORIZATION-CIVILIAN OR
MILITARY

Finance Rev

File in iPERMS after document
has been processed by the
Defense Military Pay Office
(DMPO) or Finance Office and
transaction has been confirmed
on Daily Report of Transactions
(DROT).

CM CONV SRO

COURT MARTIAL CONVICTION
FOR SEX RELATED OFFENSE

Performance

1. Follow filing instructions in
MILPER #14-365 and Army
Directive 2014-29
2. Victim names and third party
SSNs must be redacted
(removed) prior to uploading, to
include supporting
documentation

COAR-COAD

REQUEST FOR CONTINUANCE OF A
DISABLED SOLDIER IN THE
RESERVE OR ACTIVE RESERVES

Service

COMP SVC

COMPUTATION OF SERVICE,
SERVICE BY CATEGORY, OR
SERVICE FOR PAY PURPOSES

Service
Personnel Rev
Finance Rev

CONFMT DEC

HEADQUARTERS, DEPARTMENT OF
THE ARMY DOCUMENT –
SECRETARY OF THE ARMY
DECISION ON CONFINEMENT

Performance

Page | 9

ADDITIONAL FILING
INSTRUCTIONS

U.S. Army Human Resources Command (HRC)
Army Soldier Records Branch (ASRB)
DOCUMENT NAME

DOCUMENT TITLE

COTTAD LTR

CONTINGENCY OPERATIONS
TEMPORARY TOUR OF ACTIVE
DUTY JUSTIFICATION LETTER
(COTTAD)

COURT MAMD

AMENDMENT OF COURT MARTIAL
ORDERS (GENERAL, SPECIAL,
SUMMARY)
COURT MARTIAL ORDERS
(GENERAL, SPECIAL, SUMMARY)

COURT MART

Page | 10

2016/11/14

PRIMARY
FOLDER

ADDITIONAL FILING
INSTRUCTIONS

Temp Admin,
Personnel Rev

1. File in the Performance folder
when there is an approved finding
of guilty on at least one
specification.
2. If all approved findings are
not guilty, file the order in the
restricted folder.
3. If all charges and specifications
are later dismissed or if all
findings of guilty have been
reversed in a supplemental order,
remove all related orders from the
Performance folder and transfer
them to the restricted folder.
4. Victim names and third
party SSNs must be redacted
(removed) prior to uploading,
to include supporting
documentation

Info

Published on : 2018-03-13 00:45:07
File Name : iperms-required-documents.pdf
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Publisher :6250usah.org

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